How to Keep Important Documents Safe

Your important documents are the foundation of your life — your birth certificate, the deed to your house, the title to your car, records of your business. When you’re starting a new business, keeping the right documents is crucial. You may have formal licenses, permits and certificates, as well as other records that prove your right to operate. These documents are essential to your business’s future, so it’s important to keep them safe. And then we can talk about all those documents; invoices, proofs of deliveries, statements, notarized documents, etc. There are so many documents that you need to keep for ages. You want to keep them safe and secure, so that you can always find them when you need them. But what’s the best way to keep them?  Whether for business or personal purposes, it is important to keep these documents organized and safe, whether on a short or long term basis. leeveit offers safe, secure, and nearby storage for your important documents.

Disaster Proofing

Disaster proofing your document is the most effective technique to ensure that your important documents are safe in the case of an emergency. The key to disaster-proofing your document is to keep it in a facility that is waterproof, fireproof, and weatherproof. In the event of a calamity, you’ll also need an emergency plan to cope with it. If you are in the habit of storing important documents in a desk drawer or beneath a mattress, you should convert them to a storage solution that keeps your documents safe and accessible.

How to store business documents

Barcoding, Labeling, and Indexing of Documents

Documents with barcodes, labels, and indexes are less likely to be misplaced and are easier to locate in an emergency. You may create barcodes for your papers using a variety of techniques to make them simpler to locate in an emergency. Laser engraving is the most common method for producing barcodes. A laser is used to cut tiny, regular, and repetitive patterns onto a piece of paper on which a water-based ink has been put.

Protect, preserve, and organize your documents

There are different methods for protecting and preserving your important documents. You can preserve them in a cool, dark spot away from moisture. It is important to keep documents safe and protected from the elements. Documents should be preserved in an acid-free folder or binder to prevent them from fading or being damaged due to exposure to light or moisture.

What businesses need document storage?

• Homebased Businesses
• Notary
• Companies whose operations are being regulated (receipts, invoices, health records)
• Accounting Firm
• Security / manpower agency

How to choose the right facility for Important Document

Check safety and security measures

If you’re thinking about renting a storage unit, there are a few things to consider. When renting a storage unit, it’s critical to think about the unit’s safety and security features, and then look for facilities that provide multiple levels of security and fire safety.

Nearby

It is important that your storage units are nearby. The location of the storage unit will determine how easy it will be for you to access your items. If the storage unit is too far away, then it will not be convenient for you to go there and retrieve what you need, every time you need it.

Insurance Coverage

The items in the storage unit must be insured against theft, fire, and water damage. You should have insurance coverage if you store any form of property, such as household belongings, documents, electronics, or even furniture. The more valuable the object is, and the more valuable your belongings are, the more you should insure them.

Access to the Space

Access will have to be provided when you are renting, and will be one of the most important factors in your decision to rent. This is because you will want to know that you will be able to get to your items whenever and wherever you feel like it.

Are you looking for a self-storage solution in your area to store your important documents? Please contact us right away and we will gladly assist you!
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